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Quarry

icon Fully integrated solution for the Quarry, Precast & Ready Mix businesses

With a 40 year legacy in the quarry, precast and ready mix industry, Herbst are the premier solution for Irish quarries. Recognising the transformative power of digitalisation, we’ve meticulously crafted fully integrated modules that synchronise seamlessly with back-office and accounting functions. Our commitment to innovation is evident through modules such as weighbridge, credit control, batching plant integration, and cutting-edge tools such as Herbst Hippo and Herbst Trucker – our handheld app for drivers. Each module contributes to a streamlined workflow and optimal efficiency across your entire business, encompassing different sites and jobs.

Core Modules
Weighbridge

Weighbridge

Fully integrated weighbridge is just another part of your overall business process.
Herbst's Weighbridge module offers an ideal solution for the fast-paced weighbridge environment. It provides the tools to effectively delegate tasks without compromising control, thereby mitigating costly errors that can occur on a daily basis. This module is designed to streamline weighbridge operations with features such as automated credit control enforcement and weight document authorisation. It also simplifies invoicing by allowing the easy conversion of weight documents into invoices, providing a seamless workflow. With a user-friendly weighbridge interface, fast data entry is ensured, and invoices are seamlessly linked back to their original weight documents. Real-time management information keeps you informed, and access restrictions to sensitive data enhance security. The module supports mandatory fields, test results, haulage operations, and boasts a specialised touch screen kiosk interface for driver operation, making it a comprehensive solution for weighbridge management.

Benefits

  • Automatically enforce credit control at the weighbridge
  • Check and authorise weight documents for invoicing
  • Easily convert weight documents to invoices
  • Simple weighbridge interface for fast data entry
  • Invoices drill down to original weight documents
  • Real-time management information
  • Facility to restrict access to sensitive information
  • Supports mandatory fields, test results, and haulage
  • Specialised driver operated touch screen kiosk interface
Site Pricing

Site Pricing

Customised pricing based on sub-trader level. Location, project & plant
Serves as a dynamic pricing navigator, allowing businesses to tailor pricing structures for quarries, concrete, and aggregates sites based on location, project specifics, and material availability. This adaptive approach ensures competitiveness and optimises profitability in the dynamic industry. The module, incorporating radial miles for distance measurement, demonstrates Herbst's commitment to precision and innovation.

Benefits

  • Tailor pricing structures based on location, project details and material availability
  • Responsive pricing to the dynamic nature of the concrete and quarry industry
  • Seamlessly integrates with all operations for efficient data exchange
  • Utilises radial miles for accurate distance measurement in pricing
  • Empowers data-driven decision-making
  • Streamlines project-specific pricing with finesse
Haulage & Carriage

Haulage & Carriage

Drastically reduces overall administration with more complete integration.
The haulage and carriage module plays a pivotal role in the efficient management of transportation logistics. It is designed to streamline the processes related to the movement of goods, ensuring that products are transported from one location to another in a cost-effective and timely manner. This module provides tools for route planning, vehicle scheduling, and load optimisation, facilitating the allocation of resources and assets for transportation. It also helps in tracking shipments, managing delivery schedules, and monitoring carrier performance. By integrating with other ERP components, such as inventory and order management, the haulage and carriage module ensures the seamless flow of goods from production to final destination. Overall, it enhances supply chain efficiency, reduces transportation costs, and improves customer satisfaction through on-time and accurate deliveries.

Benefits

  • Back to back haulage orders
  • Zone, radial miles, depots, and multiple client sites
  • Reports by haulier and driver
  • Tracks waiting time and minimum load
  • Automated self-billing reports
  • Keep coordinates for every location
  • Compare all your hauliers with one another
  • Automatically apply additional haulage charges
  • Assign a default haulier to customers
Nominal Ledger

Nominal Ledger

Fully integrated management & financial accounts.
At the core of our ERP is the Nominal Ledger, eliminating paper chasing and providing instant access to vital financial information. This customisable ledger ensures visibility and control over accounts receivable and payable, supporting multiple departments for comprehensive fiscal insights. It streamlines financial processes, promotes transparency, and strengthens financial control and compliance.

Benefits

  • Real-time P&L
  • Quick edit correction utilities
  • Live Working Capital Analysis
  • Powerful security logs and user restrictions
  • Comprehensive range of standard reports
  • Re-definable and dynamic NL tree structure
  • Drill down to the original documents
  • Flexible business period
  • Turn on screen reader support
  • To enable screen reader support, press Ctrl+Alt+Z To learn about keyboard shortcuts, press Ctrl+slash
Sales Ledger

Sales Ledger

The work horse of the sales force, fully integrated with the rest of the organisation.
A financial control hub that tracks and organises sales transactions, streamlining processes like invoicing and payment recording. Its precise record-keeping reduces the risk of errors and provides insights into sales trends and customer behavior. This module enhances financial control, minimises risks and improves customer relationships, contributing to increased efficiency and profitability.

Benefits

  • Manage sales pipeline and on-going correspondence
  • Group, classify, and organise customers
  • Quote quickly and track status thereafter
  • Store external files and contracts with customer
  • Create exception views to show lapsed sales
  • Live dispatch details visible on customer account
  • Instant access to stock availability and related information
  • Flexible and dynamic pricing systems
  • Increased efficiency and profitability
  • Complexing Pricing mechanisms facilitated
Purchase Ledger

Purchase Ledger

The work horse of the procurement team fully integrated with the rest of the organisation.
Pivotal for procurement and financial control, recording transactions for effective expense management. Tailored for commodity-based businesses, it seamlessly integrates with stock and sales ledgers, optimising the entire procurement process from purchase orders to invoicing. This module empowers purchasing personnel, streamlines financial workflows and cuts costs.

Benefits

  • Accurate tracking and recording of purchase transactions
  • Streamlined accounts payable process
  • Reduced risk of payment errors
  • Timely and efficient invoice processing
  • Enhanced transparency in financial operations
  • Improved insights into vendor relationships
  • Better negotiation with vendors for favorable terms
  • Optimisation of procurement strategies
  • Streamlined financial workflows
  • Enhanced financial efficiency
Credit Control

Credit Control

Manage your credit terms, proactively integrated with all operations.
Ensures efficient management of overdue accounts, streamlining debt collection through automated correspondence. Seamlessly integrated into business procedures, it supports comprehensive risk management with accurate and timely information, providing flexibility in managing account statuses.

Benefits

  • Start credit control validations at order stage
  • Customer credit rating for a more meaningful aged analysis
  • Restrict dispatch of goods on overdue accounts
  • Credit pop-ups on overdue accounts
  • Extensive and flexible credit constraints on customers
  • Charge interest on selected overdue accounts
  • Automated personalised debtor letter functionality
  • Direct SMS function
Stock & Service Ledger

Stock & Service Ledger

Designed to manage tens of thousands of stock items in real time.
A robust tool designed for efficient inventory and service management, providing comprehensive automation for stock control procedures. Integrated with sales and purchase ledgers, it simplifies maintenance and tracking of stock levels, ensuring real-time insights and continuous operational efficiency. The solution includes touch screen kiosk software for warehouse utilisation, further streamlining real-time stock management.

Benefits

  • Multiple units of measure per product
  • Back to back ordering
  • Flexible and quick price changing functions
  • Integrated kits, BOM, and assembly
  • Multi bar-codes and QR code support for handhelds
  • Automated manufacturer and customer part numbers
  • Automatic delivery and insurance charge features
  • Manage outstanding orders and create picking lists tools
  • Real-time free and actual stock visibility
  • Simplify procedures with re-ordering and stock take
  • Procurement wizards
Procurement Wizard

Procurement Wizard

Flexible tool to empower efficient procurement based on existing data.
A dynamic assistant, automating critical procurement tasks such as creating purchase quotations and replenishing stocks. With a user-friendly interface, it guides users through the procurement cycle, automating the generation of purchase orders and quotations. This streamlining enhances efficiency whilst optimising stock levels and reducing the risk of stockouts or overstocking.

Benefits

  • Handles the whole procurement process
  • Comprehensive access to historical activity
  • Built-in supplier account management
  • Payment procedures with authorisation controls
  • Integrated stock and sales ledger
  • Special pricing and contract facility
  • Back to back ordering
  • Product/supplier approval mechanisms
  • Automated VIES & INTRASTAT reporting
  • Touch screen kiosk interface for warehouse operations
Business Processes

Business Processes

Delegation of an operation amongst different individuals avoiding duplication.
Acts as the backbone of operational efficiency by streamlining and organising tasks, ensuring every aspect of the business runs smoothly. The ability for management to access, oversee and delegate tasks with a simple touch of a button offers unparalleled benefits and promotes transparency, accountability and real-time visibility into ongoing processes.

Benefits

  • Improved operational efficiency
  • Streamlined and standardised workflows
  • Enhanced transparency in processes
  • Real-time monitoring and reporting
  • Reduction in operational costs
  • Consistency and quality control
  • Effective resource allocation
  • Simplified delegation of tasks
  • Enhanced accountability
  • Compliance and regulatory adherence
User Dashboard

User Dashboard

A touch friendly customisable control pannel with dials and buttons.
Offers a personalised and adaptable interface, empowering individuals to access and visualise role-specific data. With customisable features, users can tailor dashboards to their unique needs, streamlining data access and decision-making. This enhances productivity, aids strategic planning and ensures operational efficiency, making user dashboards a valuable asset in a competitive business environment.

Benefits

  • Personalised data access
  • Customisable to individual needs
  • Streamlined workflow
  • Real-time information at a glance
  • Improved decision-making
  • Enhanced productivity
  • Efficient strategic planning
  • Performance tracking
  • Operational efficiency
  • Cost savings
  • Increased job satisfaction
Extra Modules
Herbst Trucker App

Herbst Trucker App

Flexible app for drivers to facilitate PODs & prompt accurate invoicing.
Equips organisations to manage deliveries and collections efficiently through integrated vehicle checklists, proof of delivery, online/offline capabilities and direct linkage to the back office for live updates. It supports route optimisation with Google Maps, allowing drivers to edit quantities before obtaining signatures.

Benefits

  • Vehicle checklists integrated with CRM
  • Proof of delivery connected with actual docs
  • Works offline as well as online
  • Live updates and information to the back office
  • Can handle deliveries as well as collections
  • Option to allow driver to edit quantities before signing
  • Integrates with google maps for navigation
  • Drastically reduce administration through automation
  • Mobile app compatible with a multitude of smartphones & rugged tablets
Relationship & Marketing

Relationship & Marketing

Streamlines customer & supplier relationship with other elements of the business.
Simplifies the process of accessing crucial information from any ledger and provides a comprehensive view of customer and supplier interactions. It enhances communication, streamlines data and enables organisations to proactively capitalise on potential prospects.

Benefits

  • Manage sales pipelines effectively
  • Record, track and retrieve correspondence easily
  • Organise customers to identify opportunities
  • Use real-time data to highlight lost sales
  • Effective account management tools
  • Targeted campaigning via email, fax, or snail-mail
  • SMS promotions to send details to relevant customers
  • Differenciate between different types of correspondence
  • Follow up, schedule, and map activities on a shared calendar
Sales Mobile App

Sales Mobile App

Empower roaming sales team with what they need in real time, from their phone.
Transforms sales and customer relationship management by providing seamless access to real-time data on an easy to use, touch screen application. Compatible with iOS, Android, tablets, and laptops, it empowers sales teams to create quotes, orders, and invoices while checking stock levels and customer-specific details.

Benefits

  • Works on iOS and Android devices
  • Works on tablets and laptops
  • Produce quotes, orders, deliveries and invoices.
  • See all customer specific credit details
  • Check real time stock levels and special prices
  • Access to statements and previous transaction history
  • Track prospects and opportunities
  • Simple finger friendly interface that works in a browser
  • Browse product ledger for alternatives and potential items
Job Costing

Job Costing

Fully integrated with stock & purchase ledgers to reflect real time WIP.
A specialised integrated costing technique which offers comprehensive functionality to manage and track project-specific costs. Fully integrated with stock and the nominal ledger, it enables the assignment of hours, descriptions, and costs to each job.This module supports various costing methods, including fixed price, cost-plus, and time-and-materials, and allows for the allocation of costs to Bills of Quantities.

Benefits

  • Fully integrated with stock and nominal ledger
  • Assign hours to each job with descriptions
  • Supports internal jobs and research projects
  • Facilitates fixed price, cost plus, and time & materials
  • Assign cost to Bill of Quantities (BOQ)
  • Record coordinates and job contact details
  • Accumulate correspondence and attach files to jobs
  • Customisable user fields (optional and mandatory lists)
  • Assign and manage purchase orders and goods received
  • Group, categorise, and analyse information as required
Herbst Jobber App

Herbst Jobber App

User friendly handheld android app for activities in jobs.
A user-friendly, touchscreen android application designed for efficient job management. Users can easily clock in and out of jobs, add photos and update work status and access comprehensive job details. It's also fully integrated, ensuring seamless, real-time communication between the field and the back office.

Benefits

  • Clock in and out of jobs
  • Update work status in real time
  • Fully Integrated
  • Photo integration
  • See job & share job details
  • Efficient job management
  • Enhanced job tracking and management capabilities
Web Portal

Web Portal

Customer centric B2B online self-service.
Designed to enhance customer satisfaction and streamline interactions, the web portal provides a user-friendly online platform where customers can independently access their accounts 24/7, review transaction history, place new orders and make payments at any time. This module empowers customers with self-service options and reducing the need for direct customer support.

Benefits

  • Customer specific password management tools
  • Share files and contracts securely online
  • Customer special prices supported
  • Display product availability, images, safety details, etc.
  • Sales orders and payments go directly into the system
  • Products Ledger 100% synchronized with web portal
  • Last statement and previous invoice available in real-time
  • Customisable interface with branded logo and colours
  • Integrated content management system (CMS)
  • Auto adjust interface for a multitude of devices (mobile, tablet, PC)
Herbst Hippo

Herbst Hippo

Self service touchscreen environment allowing driver to remain in their vehicle.
A specialised diver-operated touchscreen kiosk interface at the weighbridge, seamlessly integrated with accounts and reducing time spent at the weighbridge. The hippo is weather-resistant and safe for use in diverse conditions. It goes beyond convenience by automatically enforcing credit control at the weighbridge adding a layer of financial security to operations. Moreover, it eliminates the need for paperwork, manual entry, duplication.

Benefits

  • Streamlines weighbridge processes
  • Reduces time spent on transactions
  • User-Friendly Interface
  • Fully integrated with accounts
  • Designed to withstand diverse weather conditions
  • Automatically enforces credit control at the weighbridge.
  • Paperless Operations
  • Enhanced Safety

icon Benefits

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  • Integrates weighbridge fully with back office.
  • Enforces credit control at weighbridge with live info.
  • Herbst Trucker app for drivers to facilitate POD, vehicle checks and routing sheets.
  • Driver operated kiosks.
  • Automates contract haulage charges for individual loads.
  • Accounts: Purchasing, Sales, Costing, Job Stock Control, Nominal Ledger, etc.
  • Herbst Jobber app for capturing worker hours and materials on the go.
  • Batching plant exchange.
  • Reduce admin and eliminate duplication.
  • Batch invoicing, statements, payments and specialised pricing.