Oil Distribution Software | An ERP Software for Oil Distribution Industry | Herbst Software

Oil Distribution Software

Make a Change

Make a Change

Whether you are an SME with the potential for future growth, or an established large sized operation with a variety of different users, our system solution has the flexibility to suit all your requirements, allowing you to buy only what you need at any given time. Our Core and Extra Modules are a great start to implementing an end-to-end ERP Solution for your company.

Core Modules
Core Modules


User level access control with complete audit trail.

All businesses must be very cognoscente of their in-house and ERP security – all the time. Herbst Software Solutions track and hold all actions in the ERP and can easily report on them.

Thresholds can be added to the solution to alert System Administrators to any breaches or unauthorised activities. Herbst supports smart security – by associating users with a Role-Based security group, Managers are better equipped to control who is using the solution and in what capacity. Password syntax and login attempt thresholds are all fully customisable and will be aligned to your company policies and standards.

Be able to assure your clients their information, transactions and business information is safe with you and your company.

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Extra Modules
Extras Modules

Bot Feeder

Link to social media and senior management robotic PA.

Imagine have a virtual Personal Assistant, able to disseminate important information at the touch of a button? Never again receive superfluous updates and irrelevant information that creates ‘Inbox Noise’. Always be informed about important transactions, issues, requests and activities.

Herbst Bot Feeder is a robust tool meant to feed relevant data to senior Management in real time, based on specific thresholds and settings. Automatic notifications can be sent, for example, indicating when a sale of over 30,000 Euros has been posted to the hosted ERP solution. This allows the Senior Manager to look at the transaction and tend to any issues associated with it.

Bot Feeder also connects to various Social Media platforms and can create customised notifications based on preferred alerts and notices as desired – offering multiple paths to real-time information.

Bot Feeder operates from any iOS or Android device as well as being accessible from a PC. This module does need to be deployed in an in-house hosted environment to ensure secure operations.

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Manage Your Business

  1. Provide up to the minute status of any aspect of the business.
  2. Complete real-time P&L with Drill-Down to all original docs.
  3. Graphically visualise data with customisable dashboards.
  4. Significantly reduce paperwork and save time.
  5. Eliminate duplication and facilitate automation.
  6. Allow you to delegate with control.
  7. Produce real-time and customisable reports.
  8. Capability to manage multiple Sites/Depots.

Operations and Accounts

  1. Accounts Integration (Purchasing, Sales and Nominal Ledger).
  2. Powerful Sales, Telesales and Marketing functionalities.
  3. Integrated Pricing and Fuel Cards.
  4. Interoperation with Petro Systems (fuel pumps).
  5. Stock Control by truck and tank.
  6. CRM and E-mailing.
  7. Credit Control, Cash Flow, Interest Charges.
  8. Sales Analysis by Driver/User, Margin and Quantity.

Deliveries Control

  1. Customer Signature, Delivery Docket and Invoicing.
  2. Drivers receive Delivery Orders in real-time.
  3. Quantities automatically processed from the Delivery Truck Meter.
  4. Drivers can utilise integrated handhelds online and offline.
  5. Creates new orders on handhelds (if allowed).
  6. Stock Control managed in real-time.
  7. Monthly Return of Oil Movements to Revenue (ROM1).


  • Eliminate duplication, simplify procedures and incorporate automation.
  • Delegate with control and send Summary Reports to Management.
  • Produce customised real-time Reports in Grid Views and Pivot Mode.
  • Advanced Budgets and Targets with real-time Business Intelligence.
  • Provide up to the minute status on any aspect of the business.
  • Empowers management with required information.


Herbst Software offers a comprehensive and integrated system specialised in your industry. Our Quarry and Aggregates Software Solution is all-in-one package compound by modular functionalities capable to accomodate to your needs by giving you the possibility to choose all the specific functions for your business.


Every possible workflow can be reached at the touch of a button, and is made simple via an intuitive user interface. This integrated system has been created to share valuable data such a Vehicle Checks, POD or Routing Sheets, including essential operations such as Weighbridge, Job Costing, Batching Plant Integration, E-Dockets managed via driver handhelds and much more; all of them linked to the back office ready to instant updates. Enjoy real-time information, and empower your staff with a solution that maximises performance and provides immediate results.


Our solutions are modular allowing for a flexible and scalable deployment, taking into account your present and future requirements. We can tailor to your individual budgetary limits, allowing you to buy only what you need at any given time. Start saving time and money by avoiding double entry, duplication and paperwork.


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