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icon Fully integrated solution for the Engineering business

Herbst’s Engineering solutions are intricately crafted to cater to the specific demands of this dynamic industry. Central to our suite of offerings is our Job Costing module, a powerful tool that meticulously tracks costs, allocates resources and oversees project management. Complementing this, we offer a wide array of modules, including Manufacturing, Herbst Jobber – our mobile app for engineers and workers, Factory Jobber – our touchscreen interface on the factory floor and full traceability throughout. By delivering an integrated suite of modules alongside our customisable solutions, engineering enterprises can streamline their operations, exercise rigorous cost control, and uphold the highest standards of quality and efficiency.

Core Modules
Job Costing

Job Costing

Fully integrated with stock & purchase ledgers to reflect real time WIP.
A specialised integrated costing technique which offers comprehensive functionality to manage and track project-specific costs. Fully integrated with stock and the nominal ledger, it enables the assignment of hours, descriptions, and costs to each job.This module supports various costing methods, including fixed price, cost-plus, and time-and-materials, and allows for the allocation of costs to Bills of Quantities.

Benefits

  • Fully integrated with stock and nominal ledger
  • Assign hours to each job with descriptions
  • Supports internal jobs and research projects
  • Facilitates fixed price, cost plus, and time & materials
  • Assign cost to Bill of Quantities (BOQ)
  • Record coordinates and job contact details
  • Accumulate correspondence and attach files to jobs
  • Customisable user fields (optional and mandatory lists)
  • Assign and manage purchase orders and goods received
  • Group, categorise, and analyse information as required
Manufacturing

Manufacturing

Optimises and controls. From planning to production.
Optimises production workflows, offering tools for planning, costing and creating detailed bills of materials (BOM). It ensures precision in production with efficient material management, while seamless integration with touchscreen production kiosks enhances real-time monitoring and data entry for improved operational efficiency and product standards maintenance.

Benefits

  • Streamlines production processes and reduces cycle times
  • Accurate cost estimation and management
  • Ensures optimal inventory levels
  • Enhances product quality through quality control features
  • Provides real-time insights into production progress
  • Efficient allocation of resources and capacities
  • Helps meet regulatory and quality standards
  • Seamlessly integrates with other ERP modules
  • Full traceability enabling tracking of products and components
  • Tailored to specific manufacturing needs
  • Supports equipment maintenance schedules
  • Reduces errors and data discrepancies
Stock & Service Ledger

Stock & Service Ledger

Designed to manage tens of thousands of stock items in real time.
A robust tool designed for efficient inventory and service management, providing comprehensive automation for stock control procedures. Integrated with sales and purchase ledgers, it simplifies maintenance and tracking of stock levels, ensuring real-time insights and continuous operational efficiency. The solution includes touch screen kiosk software for warehouse utilisation, further streamlining real-time stock management.

Benefits

  • Multiple units of measure per product
  • Back to back ordering
  • Flexible and quick price changing functions
  • Integrated kits, BOM, and assembly
  • Multi bar-codes and QR code support for handhelds
  • Automated manufacturer and customer part numbers
  • Automatic delivery and insurance charge features
  • Manage outstanding orders and create picking lists tools
  • Real-time free and actual stock visibility
  • Simplify procedures with re-ordering and stock take
  • Procurement wizards
User Dashboard

User Dashboard

A touch friendly customisable control pannel with dials and buttons.
Offers a personalised and adaptable interface, empowering individuals to access and visualise role-specific data. With customisable features, users can tailor dashboards to their unique needs, streamlining data access and decision-making. This enhances productivity, aids strategic planning and ensures operational efficiency, making user dashboards a valuable asset in a competitive business environment.

Benefits

  • Personalised data access
  • Customisable to individual needs
  • Streamlined workflow
  • Real-time information at a glance
  • Improved decision-making
  • Enhanced productivity
  • Efficient strategic planning
  • Performance tracking
  • Operational efficiency
  • Cost savings
  • Increased job satisfaction
Nominal Ledger

Nominal Ledger

Fully integrated management & financial accounts.
At the core of our ERP is the Nominal Ledger, eliminating paper chasing and providing instant access to vital financial information. This customisable ledger ensures visibility and control over accounts receivable and payable, supporting multiple departments for comprehensive fiscal insights. It streamlines financial processes, promotes transparency, and strengthens financial control and compliance.

Benefits

  • Real-time P&L
  • Quick edit correction utilities
  • Live Working Capital Analysis
  • Powerful security logs and user restrictions
  • Comprehensive range of standard reports
  • Re-definable and dynamic NL tree structure
  • Drill down to the original documents
  • Flexible business period
  • Turn on screen reader support
  • To enable screen reader support, press Ctrl+Alt+Z To learn about keyboard shortcuts, press Ctrl+slash
Sales Ledger

Sales Ledger

The work horse of the sales force, fully integrated with the rest of the organisation.
A financial control hub that tracks and organises sales transactions, streamlining processes like invoicing and payment recording. Its precise record-keeping reduces the risk of errors and provides insights into sales trends and customer behavior. This module enhances financial control, minimises risks and improves customer relationships, contributing to increased efficiency and profitability.

Benefits

  • Manage sales pipeline and on-going correspondence
  • Group, classify, and organise customers
  • Quote quickly and track status thereafter
  • Store external files and contracts with customer
  • Create exception views to show lapsed sales
  • Live dispatch details visible on customer account
  • Instant access to stock availability and related information
  • Flexible and dynamic pricing systems
  • Increased efficiency and profitability
  • Complexing Pricing mechanisms facilitated
Purchase Ledger

Purchase Ledger

The work horse of the procurement team fully integrated with the rest of the organisation.
Pivotal for procurement and financial control, recording transactions for effective expense management. Tailored for commodity-based businesses, it seamlessly integrates with stock and sales ledgers, optimising the entire procurement process from purchase orders to invoicing. This module empowers purchasing personnel, streamlines financial workflows and cuts costs.

Benefits

  • Accurate tracking and recording of purchase transactions
  • Streamlined accounts payable process
  • Reduced risk of payment errors
  • Timely and efficient invoice processing
  • Enhanced transparency in financial operations
  • Improved insights into vendor relationships
  • Better negotiation with vendors for favorable terms
  • Optimisation of procurement strategies
  • Streamlined financial workflows
  • Enhanced financial efficiency
Credit Control

Credit Control

Manage your credit terms, proactively integrated with all operations.
Ensures efficient management of overdue accounts, streamlining debt collection through automated correspondence. Seamlessly integrated into business procedures, it supports comprehensive risk management with accurate and timely information, providing flexibility in managing account statuses.

Benefits

  • Start credit control validations at order stage
  • Customer credit rating for a more meaningful aged analysis
  • Restrict dispatch of goods on overdue accounts
  • Credit pop-ups on overdue accounts
  • Extensive and flexible credit constraints on customers
  • Charge interest on selected overdue accounts
  • Automated personalised debtor letter functionality
  • Direct SMS function
Procurement Wizard

Procurement Wizard

Flexible tool to empower efficient procurement based on existing data.
A dynamic assistant, automating critical procurement tasks such as creating purchase quotations and replenishing stocks. With a user-friendly interface, it guides users through the procurement cycle, automating the generation of purchase orders and quotations. This streamlining enhances efficiency whilst optimising stock levels and reducing the risk of stockouts or overstocking.

Benefits

  • Handles the whole procurement process
  • Comprehensive access to historical activity
  • Built-in supplier account management
  • Payment procedures with authorisation controls
  • Integrated stock and sales ledger
  • Special pricing and contract facility
  • Back to back ordering
  • Product/supplier approval mechanisms
  • Automated VIES & INTRASTAT reporting
  • Touch screen kiosk interface for warehouse operations
Business Processes

Business Processes

Delegation of an operation amongst different individuals avoiding duplication.
Acts as the backbone of operational efficiency by streamlining and organising taskss, ensuring every aspect of the business runs smoothly. The ability for management to access, oversee and delegate tasks with a simple touch of a button offers unparalleled benefits and promotes transparency, accountability and real-time visibility into ongoing processes.

Benefits

  • Improved operational efficiency
  • Streamlined and standardised workflows
  • Enhanced transparency in processes
  • Real-time monitoring and reporting
  • Reduction in operational costs
  • Consistency and quality control
  • Effective resource allocation
  • Simplified delegation of tasks
  • Enhanced accountability
  • Compliance and regulatory adherence
Extra Modules
Herbst Jobber App

Herbst Jobber App

User friendly handheld android app for activities in jobs.
A user-friendly, touchscreen android application designed for efficient job management. Users can easily clock in and out of jobs, add photos and update work status and access comprehensive job details. It's also fully integrated, ensuring seamless, real-time communication between the field and the back office.

Benefits

  • Clock in and out of jobs
  • Update work status in real time
  • Fully Integrated
  • Photo integration
  • See job & share job details
  • Efficient job management
  • Enhanced job tracking and management capabilities
Factory Jobber App

Factory Jobber App

Simplify time tracking and eliminate back-office duplication.
Streamlines employee control, allowing easy clocking in and out of jobs, eliminating timesheet entries and reducing back-office duplication. Integrated with job costing accounts, it ensures precise financial processes with real-time updates, complete with detailed task descriptions enhancing worker efficiency.Touchscreen kiosk compatibility adds flexibility, making Herbst Factory Jobber a valuable business asset.

Benefits

  • Streamlines job clock-ins and clock-outs for employees
  • Minimises back-office data duplication
  • Mobile Jobber version
  • Worker can easily change job status
  • Realtime WIP and updates
  • Detail type of work at any time
  • Fully integrated with job costing accounts
Stock Mobile App

Stock Mobile App

Barcoding. Simplify stock management & enhance control.
An adaptable and user-friendly touchscreen app crafted to optimise and simplify stock management, offering your team on-the-go access to stock data and essential inventory functions. Whether checking live stock levels, creating transactions, or viewing product details and reports, Herbst's stock app will ensurine your organisation is consistently up to date.

Benefits

  • Touchscreen mobile application
  • Real-time access to stock data
  • Streamlined stock management
  • Improved control over inventory
  • Efficient inventory-related tasks
  • Convenient access to product details
  • Enhanced decision-making
Traceability

Traceability

Regimental tracking of batches throughout the product lifecycle.
Pivotal for tracking products throughout the supply chain, offering an end-to-end view of their journey. It ensures compliance, quality control, and quick recall management by tracking attributes like batch numbers and expiration dates. This module enhances transparency, accountability and decision-making, making it indispensable for quality assurance and risk management.

Benefits

  • Use existing batch numbers or create new ones
  • ‘First in first out’ batch allocation approach
  • Track ingredients used in end products
  • Batch recall reports and letters
  • Manage inspection dates
  • Control dispatch based on expiration dates
  • Goods inwards control points
  • Select and manage stock by batch
  • Multiple batch numbers supported on document line level
Kiosks

Kiosks

Factory floor operations. Allows management to facilitate, isolate, delegate & control.
A user-friendly, touch screen interface designed to streamline, delegate, facilitate, control, and report on various critical business procedures that take place on the factory floor. The kiosks are fully integrated with the back office, delivering substantial reductions in paperwork and administrative overhead.

Benefits

  • Highlights discrepancies between expected & actuals
  • A very practical and simple interface to use
  • Drastically simplifies procedures where relevant
  • Swipe ID cards
  • Handles batches (traceability)
  • Checkpoint for goods produced
  • Checkpoint for goods received and dispatched
Relationship & Marketing

Relationship & Marketing

Streamlines customer & supplier relationship with other elements of the business.
Simplifies the process of accessing crucial information from any ledger and provides a comprehensive view of customer and supplier interactions. It enhances communication, streamlines data and enables organisations to proactively capitalise on potential prospects.

Benefits

  • Manage sales pipelines effectively
  • Record, track and retrieve correspondence easily
  • Organise customers to identify opportunities
  • Use real-time data to highlight lost sales
  • Effective account management tools
  • Targeted campaigning via email, fax, or snail-mail
  • SMS promotions to send details to relevant customers
  • Differenciate between different types of correspondence
  • Follow up, schedule, and map activities on a shared calendar

icon Benefits

Benefits-390x380-1.webp
  • Fully integrated job costing.
  • Herbst Jobber app for capturing worker hours and materials on the go.
  • Seeing variances between actuals and estimates in real-time.
  • Incorporates labour/services, costs and charges.
  • Analysis and control of job-inputs and job-inputs returns.
  • Live P&L, incorporating WIP / cost receipt documents.
  • Accounts: Purchasing, sales, job costing, stock control, nominal ledger, etc.
  • Flexible nominal structure and advanced reporting utilities.