Flowers

icon Fully integrated solution for the Agri Trade business

At the heart of our operations has always been agri-business, a field where we’ve been actively engaged since the 1980s. We’ve fostered close collaboration with merchants and agri-businesses, which has provided us with invaluable firsthand experience. This deep understanding fuels our commitment to working in partnership with you, regardless of the complexity or specificity of your needs. Our comprehensive range of fully integrated and customisable agri modules effortlessly adapts to your unique business requirements. Among these modules are vital tools that enhance the efficiency of your operations, including credit control, weighbridge management, point of sale systems, traceability, customer web portal and more. Collectively, these solutions empower businesses to optimise their efficiency, maintain control, and navigate the ever-evolving agri landscape. With Herbst’s Agri-business solutions, merchants can streamline their processes, ensure compliance, and drive sustainable growth.

Core Modules
Credit Control

Credit Control

Manage your credit terms, proactively integrated with all operations.
Ensures efficient management of overdue accounts, streamlining debt collection through automated correspondence. Seamlessly integrated into business procedures, it supports comprehensive risk management with accurate and timely information, providing flexibility in managing account statuses.

Benefits

  • Start credit control validations at order stage
  • Customer credit rating for a more meaningful aged analysis
  • Restrict dispatch of goods on overdue accounts
  • Credit pop-ups on overdue accounts
  • Extensive and flexible credit constraints on customers
  • Charge interest on selected overdue accounts
  • Automated personalised debtor letter functionality
  • Direct SMS function
Weighbridge

Weighbridge

Fully integrated weighbridge is just another part of your overall business process.
Herbst's Weighbridge module offers an ideal solution for the fast-paced weighbridge environment. It provides the tools to effectively delegate tasks without compromising control, thereby mitigating costly errors that can occur on a daily basis. This module is designed to streamline weighbridge operations with features such as automated credit control enforcement and weight document authorisation. It also simplifies invoicing by allowing the easy conversion of weight documents into invoices, providing a seamless workflow. With a user-friendly weighbridge interface, fast data entry is ensured, and invoices are seamlessly linked back to their original weight documents. Real-time management information keeps you informed, and access restrictions to sensitive data enhance security. The module supports mandatory fields, test results, haulage operations, and boasts a specialised touch screen kiosk interface for driver operation, making it a comprehensive solution for weighbridge management.

Benefits

  • Automatically enforce credit control at the weighbridge
  • Check and authorise weight documents for invoicing
  • Easily convert weight documents to invoices
  • Simple weighbridge interface for fast data entry
  • Invoices drill down to original weight documents
  • Real-time management information
  • Facility to restrict access to sensitive information
  • Supports mandatory fields, test results, and haulage
  • Specialised driver operated touch screen kiosk interface
Point of Sales

Point of Sales

Trade counter POS.
A versatile touch screen solution, seamlessly integrating with accounts and stock control to streamline operations in diverse environments. Specifically tailored for B2B trade counters, it efficiently checks credit limits, accesses detailed product and customer information and enforces delivery details for cash sales. The POS system supports signatures, barcode and scanner functionality, and offers real-time profit and loss insights.

Benefits

  • Specialised features for B2B trade counter
  • POS fully integrated with stock ledger
  • Checks credit limits of account customers
  • Quick access to detailed product and customer info
  • Supports special prices and promotions
  • Enforce delivery details for cash sales when required
  • Supports signatures at POS
  • Barcode and scanner support
  • Live P&L in back office
  • Handles batch traceability
User Dashboard

User Dashboard

A touch friendly customisable control pannel with dials and buttons.
Offers a personalised and adaptable interface, empowering individuals to access and visualise role-specific data. With customisable features, users can tailor dashboards to their unique needs, streamlining data access and decision-making. This enhances productivity, aids strategic planning and ensures operational efficiency, making user dashboards a valuable asset in a competitive business environment.

Benefits

  • Personalised data access
  • Customisable to individual needs
  • Streamlined workflow
  • Real-time information at a glance
  • Improved decision-making
  • Enhanced productivity
  • Efficient strategic planning
  • Performance tracking
  • Operational efficiency
  • Cost savings
  • Increased job satisfaction
Nominal Ledger

Nominal Ledger

Fully integrated management & financial accounts.
At the core of our ERP is the Nominal Ledger, eliminating paper chasing and providing instant access to vital financial information. This customisable ledger ensures visibility and control over accounts receivable and payable, supporting multiple departments for comprehensive fiscal insights. It streamlines financial processes, promotes transparency, and strengthens financial control and compliance.

Benefits

  • Real-time P&L
  • Quick edit correction utilities
  • Live Working Capital Analysis
  • Powerful security logs and user restrictions
  • Comprehensive range of standard reports
  • Re-definable and dynamic NL tree structure
  • Drill down to the original documents
  • Flexible business period
  • Turn on screen reader support
  • To enable screen reader support, press Ctrl+Alt+Z To learn about keyboard shortcuts, press Ctrl+slash
Sales Ledger

Sales Ledger

The work horse of the sales force, fully integrated with the rest of the organisation.
A financial control hub that tracks and organises sales transactions, streamlining processes like invoicing and payment recording. Its precise record-keeping reduces the risk of errors and provides insights into sales trends and customer behavior. This module enhances financial control, minimises risks and improves customer relationships, contributing to increased efficiency and profitability.

Benefits

  • Manage sales pipeline and on-going correspondence
  • Group, classify, and organise customers
  • Quote quickly and track status thereafter
  • Store external files and contracts with customer
  • Create exception views to show lapsed sales
  • Live dispatch details visible on customer account
  • Instant access to stock availability and related information
  • Flexible and dynamic pricing systems
  • Increased efficiency and profitability
  • Complexing Pricing mechanisms facilitated
Purchase Ledger

Purchase Ledger

The work horse of the procurement team fully integrated with the rest of the organisation.
Pivotal for procurement and financial control, recording transactions for effective expense management. Tailored for commodity-based businesses, it seamlessly integrates with stock and sales ledgers, optimising the entire procurement process from purchase orders to invoicing. This module empowers purchasing personnel, streamlines financial workflows and cuts costs.

Benefits

  • Accurate tracking and recording of purchase transactions
  • Streamlined accounts payable process
  • Reduced risk of payment errors
  • Timely and efficient invoice processing
  • Enhanced transparency in financial operations
  • Improved insights into vendor relationships
  • Better negotiation with vendors for favorable terms
  • Optimisation of procurement strategies
  • Streamlined financial workflows
  • Enhanced financial efficiency
Business Processes

Business Processes

Delegation of an operation amongst different individuals avoiding duplication.
Acts as the backbone of operational efficiency by streamlining and organising taskss, ensuring every aspect of the business runs smoothly. The ability for management to access, oversee and delegate tasks with a simple touch of a button offers unparalleled benefits and promotes transparency, accountability and real-time visibility into ongoing processes.

Benefits

  • Improved operational efficiency
  • Streamlined and standardised workflows
  • Enhanced transparency in processes
  • Real-time monitoring and reporting
  • Reduction in operational costs
  • Consistency and quality control
  • Effective resource allocation
  • Simplified delegation of tasks
  • Enhanced accountability
  • Compliance and regulatory adherence
Stock & Service Ledger

Stock & Service Ledger

Designed to manage tens of thousands of stock items in real time.
A robust tool designed for efficient inventory and service management, providing comprehensive automation for stock control procedures. Integrated with sales and purchase ledgers, it simplifies maintenance and tracking of stock levels, ensuring real-time insights and continuous operational efficiency. The solution includes touch screen kiosk software for warehouse utilisation, further streamlining real-time stock management.

Benefits

  • Multiple units of measure per product
  • Back to back ordering
  • Flexible and quick price changing functions
  • Integrated kits, BOM, and assembly
  • Multi bar-codes and QR code support for handhelds
  • Automated manufacturer and customer part numbers
  • Automatic delivery and insurance charge features
  • Manage outstanding orders and create picking lists tools
  • Real-time free and actual stock visibility
  • Simplify procedures with re-ordering and stock take
  • Procurement wizards
Procurement Wizard

Procurement Wizard

Flexible tool to empower efficient procurement based on existing data.
A dynamic assistant, automating critical procurement tasks such as creating purchase quotations and replenishing stocks. With a user-friendly interface, it guides users through the procurement cycle, automating the generation of purchase orders and quotations. This streamlining enhances efficiency whilst optimising stock levels and reducing the risk of stockouts or overstocking.

Benefits

  • Handles the whole procurement process
  • Comprehensive access to historical activity
  • Built-in supplier account management
  • Payment procedures with authorisation controls
  • Integrated stock and sales ledger
  • Special pricing and contract facility
  • Back to back ordering
  • Product/supplier approval mechanisms
  • Automated VIES & INTRASTAT reporting
  • Touch screen kiosk interface for warehouse operations
Extra Modules
Traceability

Traceability

Regimental tracking of batches throughout the product lifecycle.
Pivotal for tracking products throughout the supply chain, offering an end-to-end view of their journey. It ensures compliance, quality control, and quick recall management by tracking attributes like batch numbers and expiration dates. This module enhances transparency, accountability and decision-making, making it indispensable for quality assurance and risk management.

Benefits

  • Use existing batch numbers or create new ones
  • ‘First in first out’ batch allocation approach
  • Track ingredients used in end products
  • Batch recall reports and letters
  • Manage inspection dates
  • Control dispatch based on expiration dates
  • Goods inwards control points
  • Select and manage stock by batch
  • Multiple batch numbers supported on document line level
Haulage & Carriage

Haulage & Carriage

Drastically reduces overall administration with more complete integration.
Optimises transportation logistics by streamlining processes for cost-effective and timely goods movement. Offering tools for route planning and load optimisation, it facilitates resource allocation and enhances tracking of shipments and carrier performance. Integrated with ERP components, it ensures seamless flow from production to destination, reducing costs and improving customer satisfaction with on-time deliveries.

Benefits

  • Back to back haulage orders
  • Zone, radial miles, depots, and multiple client sites
  • Reports by haulier and driver
  • Tracks waiting time and minimum load
  • Automated self-billing reports
  • Keep coordinates for every location
  • Compare all your hauliers with one another
  • Automatically apply additional haulage charges
  • Assign a default hauler to customers
Integrated Feedmills

Integrated Feedmills

Automates data exchange between mill for accurate costings & stock levels.
Herbst's 'Feedmill' modules seamlessly integrates with all your other agri-business operations to optimise efficiency and productivity. This comprehensive solution empowers feed mills with real-time insights into inventory, production, and order processing. By facilitating accurate demand forecasting, it ensures timely production and delivery, reducing waste and overhead costs. With built-in quality control features, it guarantees product consistency and compliance with industry standards. Moreover, the module enhances traceability, enabling agri-businesses to track ingredients and finished products throughout the supply chain. As a result, Herbst's Integrated Feedmills module significantly improves the overall operational control, quality, and profitability of agri-businesses.

Benefits

  • Improved feed production efficiency
  • Enhanced inventory management
  • Seamless integration with all business operations
  • Comprehensive control over harvest intake and repricing
  • Integration of the ‘in-feed’ module and ICM
Herbst Trucker App

Herbst Trucker App

Flexible app for drivers to facilitate PODs & prompt accurate invoicing.
Equips organisations to manage deliveries and collections efficiently through integrated vehicle checklists, proof of delivery, online/offline capabilities and direct linkage to the back office for live updates. It supports route optimisation with Google Maps, allowing drivers to edit quantities before obtaining signatures.

Benefits

  • Vehicle checklists integrated with CRM
  • Proof of delivery connected with actual docs
  • Works offline as well as online
  • Live updates and information to the back office
  • Can handle deliveries as well as collections
  • Option to allow driver to edit quantities before signing
  • Integrates with google maps for navigation
  • Drastically reduce administration through automation
  • Mobile app compatible with a multitude of smartphones & rugged tablets
Relationship & Marketing

Relationship & Marketing

Streamlines customer & supplier relationship with other elements of the business.
Simplifies the process of accessing crucial information from any ledger and provides a comprehensive view of customer and supplier interactions. It enhances communication, streamlines data and enables organisations to proactively capitalise on potential prospects.

Benefits

  • Manage sales pipelines effectively
  • Record, track and retrieve correspondence easily
  • Organise customers to identify opportunities
  • Use real-time data to highlight lost sales
  • Effective account management tools
  • Targeted campaigning via email, fax, or snail-mail
  • SMS promotions to send details to relevant customers
  • Differenciate between different types of correspondence
  • Follow up, schedule, and map activities on a shared calendar
Kiosks

Kiosks

Factory floor operations. Allows management to facilitate, isolate, delegate & control.
A user-friendly, touch screen interface designed to streamline, delegate, facilitate, control, and report on various critical business procedures that take place on the factory floor. The kiosks are fully integrated with the back office, delivering substantial reductions in paperwork and administrative overhead.

Benefits

  • Highlights discrepancies between expected & actuals
  • A very practical and simple interface to use
  • Drastically simplifies procedures where relevant
  • Swipe ID cards
  • Handles batches (traceability)
  • Checkpoint for goods produced
  • Checkpoint for goods received and dispatched
Stock Mobile App

Stock Mobile App

Barcoding. Simplify stock management & enhance control.
An adaptable and user-friendly touchscreen app crafted to optimise and simplify stock management, offering your team on-the-go access to stock data and essential inventory functions. Whether checking live stock levels, creating transactions, or viewing product details and reports, Herbst's stock app will ensurine your organisation is consistently up to date.

Benefits

  • Touchscreen mobile application
  • Real-time access to stock data
  • Streamlined stock management
  • Improved control over inventory
  • Efficient inventory-related tasks
  • Convenient access to product details
  • Enhanced decision-making
Sales Mobile App

Sales Mobile App

Empower roaming sales team with what they need in real time, from their phone.
Transforms sales and customer relationship management by providing seamless access to real-time data on an easy to use, touch screen application. Compatible with iOS, Android, tablets, and laptops, it empowers sales teams to create quotes, orders, and invoices while checking stock levels and customer-specific details.

Benefits

  • Works on iOS and Android devices
  • Works on tablets and laptops
  • Produce quotes, orders, deliveries and invoices.
  • See all customer specific credit details
  • Check real time stock levels and special prices
  • Access to statements and previous transaction history
  • Track prospects and opportunities
  • Simple finger friendly interface that works in a browser
  • Browse product ledger for alternatives and potential items
Web Portal

Web Portal

Customer centric B2B online self-service.
Designed to enhance customer satisfaction and streamline interactions, the web portal provides a user-friendly online platform where customers can independently access their accounts 24/7, review transaction history, place new orders and make payments at any time. This module empowers customers with self-service options and reducing the need for direct customer support.

Benefits

  • Customer specific password management tools
  • Share files and contracts securely online
  • Customer special prices supported
  • Display product availability, images, safety details, etc.
  • Sales orders and payments go directly into the system
  • Products Ledger 100% synchronized with web portal
  • Last statement and previous invoice available in real-time
  • Customisable interface with branded logo and colours
  • Integrated content management system (CMS)
  • Auto adjust interface for a multitude of devices (mobile, tablet, PC)
Manufacturing

Manufacturing

Optimises and controls. From planning to production.
Optimises production workflows, offering tools for planning, costing and creating detailed bills of materials (BOM). It ensures precision in production with efficient material management, while seamless integration with touchscreen production kiosks enhances real-time monitoring and data entry for improved operational efficiency and product standards maintenance.

Benefits

  • Streamlines production processes and reduces cycle times
  • Accurate cost estimation and management
  • Ensures optimal inventory levels
  • Enhances product quality through quality control features
  • Provides real-time insights into production progress
  • Efficient allocation of resources and capacities
  • Helps meet regulatory and quality standards
  • Seamlessly integrates with other ERP modules
  • Full traceability enabling tracking of products and components
  • Tailored to specific manufacturing needs
  • Supports equipment maintenance schedules
  • Reduces errors and data discrepancies

icon Benefits

Agri-Benefits.webp
  • Farm to fork’ traceability.
  • ISO quality assurance standards.
  • Simplifies processing of sales orders, purchasing of ingredients & production of finished goods.
  • Factory Kiosk options for stock take, production and dispatch.
  • Produce real-time and customisable reports.
  • Eliminate duplication and facilitate automation.
  • Complete real-time P&L with drill-down to all original docs.
  • Integrated web portal to handle E-Commerce transactions.
  • Handheld solutions that link to the back office.