Herbst Software’s core modules offer robust and user-friendly solutions for any enterprise, big or small. Manage not only which customers have a solid payment history, but be able to vet potential customers’ credit standing with the Credit Control module. When customers want to know if you have a specific item in stock, you and your team will be able to tell them with the enhanced Purchase and Stock Ledger modules. Ensure your internal AP and AR process are current and available securely to those staff members who need them with the Nominal Ledger module. This is also supported by the Sales Ledger, allowing you to manage commissions, shipping and invoicing from any device.
With PC, tablet and SmartPhone accessible solutions, you and your teams will have clean, current and customer-centric data at their fingertips. No longer will you have to say to your customer, ‘Let me get back to you!’ Now, you can show them in real-time, the status of their order, where the order is and where it will be delivered at the construction site.
Herbst Core Modules are a great start to implementing an end-to-end ERP solution at your company.
Credit Control is an integral part within our business management software. Having quick and easy access to overdue accounts is imperative to enabling your accounts department in becoming more efficient with their time. This solution enables accounts to identify whom to contact and then subsequently, chase payment whilst also ensuring to record each interaction via the integrated CRM functionality. Integrated credit controls are present and incorporated in all relevant procedures throughout the system. The great benefit to providing good credit control in this way, is that it eliminates any margin for error and allows personnel to have the correct information at the right time.
The outcome is a solution which allows management to control the risk surrounding the active and busy nature of a modern business environment. Also included are automated processes for sending out letters, emails, and SMS messaging making chasing debts much simpler. You can also place accounts on hold status, clear hold status, and send updates to colleagues as and when required.
Streamline and simplify purchasing activities with our fully integrated solution that ties into the stock and sales ledger and unifies all accounts payable data. Designed for the commodity and service industry, this solution simplifies the work and controls business processes for purchasing. This solution can support and manage the whole procurement process, starting from the purchase order stage, to invoicing, to payment, and any correspondence in between. Our solution makes it easy for your key purchasing personnel to make orders quickly and efficiently.
The ability to enforce authorisation controls on a user level make it easy for management to delegate and stay focused on more important tasks. Special pricing can be set for specific products and products can be grouped together into product kits. All historic activity is available at any time, and allows for comparisons for old and new orders.
At its core, our ERP software is supported by a strong nominal ledger. The main objective of this solution is to stop paper chasing and empower the financial controller with the key information they need at any time. Every aspect of the business can be linked back to the nominal ledger, and this has a dynamic and re-definable structure that is customisable to suit the specific needs of your business. Allows you to tailor and manage your ledger your way either by tree structure or by listing. The accounts structure incorporates our unique grid view system across the product, making sorting and filtering out information extremely simple.
This solution focuses on keeping your accounts received and accounts payable visible and in check. Multi-department support gives you more control and insight into each department fiscal expenditure. The end result is the ability to track and manage live information across business processes, and making sure all the money going in and out of the business is accounted for.
Our sales management features allow you manage aspects of the sales pipeline with ease, empowering your sales team with quick access to relevant information in real-time. Not only does it improve collaboration and communication between your sales team and the rest of your business, but also it adds to the overall experience of you clients and suppliers by providing account manager functionality.
Provides the ability to produce quotes and sales orders enabling the coordination of activities between your sales team, warehouses and plants, shipping and accounting teams. This solution facilitates efficient management of accounts, shipping, invoicing and commissions. Our sales management solution can also create efficiencies in the sales process by identifying and organising sales prospects and leads so you can take full advantage of potential opportunities.
All businesses must be very cognoscente of their in-house and ERP security. Our end-to-end solution can track and hold all actions in the system security log so that you can easily view and report on them.
Thresholds can be added to the solution to alert System Administrators to any breaches or unauthorised activities. Herbst supports smart security – by associating users with a role-Based security group meaning managers are better equipped to control who is using the solution and in what capacity. Password syntax and login attempt thresholds are all fully customisable and can be aligned to your company policies and standards.
Stock control, also known as inventory management is a key issue for many businesses today. What we offer is a powerful fully integrated stock management system, built to deal with a wide range and high volume of stock operations. This solution gives you the ability to manage your product life cycle and optimise inventory operations across the organisation, then linking this information in real-time directly with all of the other software features and business processes.
The purpose of this solution is to completely automate your stock control procedures. With the sales and purchases ledgers being fully integrated, stock levels are easily maintained and tracked as this data connects directly with the stock levels. Additionally, this solution gives you real time insight into the current stock levels and allows for actionable information you can use to keep your business running efficiently at all times. Our touch screen kiosk software is also available to use in warehouses to facilitate real-time management of stock.
Assembly tools to formulate, schedule, capture, track and manage your manufacturing processes within your business. Managing the day to day manufacturing processes can sometimes be a difficult process, with various issues from fluctuations in the cost of materials, stock control, and accurately creating a bill of materials. This is where our solutions can help you keep your stock levels to a minimum, and help you manage your complete manufacturing processes from beginning to end with a software platform that covers all aspects of your business.
Enabling the controls you require to ensure manufacturing efficiency, this solution allows for greater autonomy and automation. We want to make sure that time is saved where it is essential, and an integrated solution with assembly manufacturing is your ideal solution for doing just that.
In a modern and dynamic business environment, being able to manage finances and create advanced reports easily is an important part of strategic planning. What you get with this solution is completely integrated with the core business management system, and one that can report the variations between actual and expected performance benchmarks through to management. It also provides valuable and actionable business information that gives you an edge when it comes to forecasting and meeting sales and production targets.
One of the benefits from advanced budgets and targets is the automation of key processes related to planning and budgeting, offering the complete elimination of spreadsheets that you would have to reply upon previously. We give you all of the tools required to help organise your business information into focused, coherent data that can be acted upon.
In a hectic sales and marketing environment, the ability to record and control the day to day activities is a requirement for any business. What we offer is a customer and supplier relationship management solution that gives easy access to relevant information from any ledger. This information can be used to identify opportunities to drive follow up sales and categorise companies based on their relationship to your business. This enables your marketing team to aim effective marketing communications at specific customers and focus marketing efforts on the most profitable markets.
Having a deep understanding of your customer’s needs and wants is essential to keeping your business customer focused. More than just your standard CRM, this is a marketing and account management tool that empowers your workforce with the capability to build long-lasting business relationships with clients and develop those over time. By keeping your customers up to date on topical industry matters and new developments that are relevant to them, new opportunities can be unlocked. Satisfied customers have the potential to become repeat buyers and be first in line to trial new products.
Herbst Discount Control module is designed for a B2B trade environment and allows for simple and proactive management of discounts and pricing adjustments…with permissions, of course.
Often, discounts and large scale purchases are handled in a subjective manner by Managers and Senior Executives. Worse, they are inconsistent and can create issue with clients if not controlled carefully. You want to be able to protect the retail cost while empowering your sales team to meet the needs of high volume and long term clients.
The Discount Control module supports escalated approvals and POS activities needed to fulfil orders and discount requests. Negotiations are just part of doing business, so why not make the process easy and reportable.
Reward your best customers with trackable, categorised discounts and incentives and keep their business now and in the future.
In a plant or factory, many people may be working on a variety of projects, each with unique resources and timelines. Keeping track of this information via manual timesheets is problematic, time consuming, and often wrong.
Your front line Admin staff can likely attest to this. But it does not need to be this hard. With Herbst Factory Jobber, clocking in and out of tasks which are associated with a contract or job, it is a manner of simply securely logging in on a commonly available tablet and indicating what is being done, for what project/contract and how long it took.
This data can then be disseminated by the Project Management team and billed/invoiced as needed, efficiently and expediently. This also allows the plant to run mu8ltiple, complex jobs from a single location. All data is held securely in the centralised ERP and available to those with permissions to view and report on it and gain a precise understanding of what a job actually costs and how long each task takes.
An integrated haulage solution simplifies and automates the management of this business process. If you’re a business that deals with hauliers, this is the perfect solution for you. When managing your haulage and carriage needs, we provide a powerful tool for dealing with and managing your haulage costs. Simplify and automate you haulier activities, saving valuable time like chasing hauliers for invoices, calculating the costs for different zones, tracking radial miles, catering for depots and dealing with multi- client site environments.
Our haulage solution is one that improves accuracy, eliminates any existing duplication and gives real-time information at the push of a button. Not to mention the ability to create back to back haulage orders, reports by haulier and driver, automated self-billing reports and keep coordinates of all locations which are valuable additions for any business involved in distribution of product.
An integrated order-specific costing technique, used in situations where each job is unique and is performed to the customer’s specifications. In our ERP solution, job costing software activities like purchasing materials and services, issuing materials to a job, collecting labor, and entering any miscellaneous or special charges all impact job costing.
Accumulate all your costs for the individual jobs in real-time. Categorise, group and compare actuals versus estimates. Pivot real-time information such as work in progress as required with complete drill down to the original documents. Automatically apply cost to job at time of goods received note (GRN) entry rather than waiting for purchase invoices. Supports Android devices on factory floor and location that allow workers to catch job activities wherever they are.
Doing inventory can often be a cumbersome process, often wrought with errors and discrepancies. Being able to reconcile your products, stocks and batches against your suppliers’ records will save time and obviously, money.
Herbst Stock App allows your team to use a Smartphone or rugged tablet/device to scan barcodes, batch codes and even validate the product by serial number or product ID/description. The UI is simple and highly intuitive. All data is available in real-time from the central ERP solution. As long as the device is Wi-Fi or internet capable and accessible, validation is instant.
From both the perspective of the supplier and VAR, invoicing is accurate and timely, as all stock details are readily available. This is especially important when products have a limited shelf life and need to be moved out in a timely manner.
Like all Herbst solutions, security is critical. By using a Role Based model for secure access, only the information a User is required to see and manage is presented.
Manage your inventory and stock securely, effectively and proactively.
A touch screen electronic point of sale system (EPOS) suitable for the warehouse or retail environment, integrated with accounts and stock control. With an integrated EPOS, automation is a big advantage and a key differentiator over a traditional POS system that isn’t fully integrated with accounts. This solution allows for real-time updates of sales and transactional information that’s recorded live within the core software package. It also supports multi-branch capabilities, stores account information and pricing for individual customers, while allowing for special pricing and discounts as well as document authorisation for transaction approval.
Herbst EPOS is designed and tailored to suit your specific needs, featuring a fully customisable interface, with the ability to hide and reposition UI elements and features – only seeing what is required at any given time. Having live data and only one system allows for quicker access to key information that enables better decision making during the transaction process. In addition, this solution allows for full user flexibility and enables management with the ability to limit certain functionality on a user by user basis, at their convenience.
Eliminate paperwork and improve accuracy with integrated batch traceability. Enforce full traceability on a batch level while dealing with all relevant stock movements within your purchasing, mixing, and selling business processes. Detailed customer recall letters at the press of a button, referencing every product and delivery docket containing the contaminant batch. Details can be mail merged (email, post) based on either the supplier batch numbers or your finished product batch numbers.
The system facilitates all of your farm-to-fork requirements in order to stay compliant, meet supplier standards and follow legal requirements. The food industry is a great example of where batch management can be a laborious task in an expanding business. In fast moving and always changing environments, keeping active and on top of valuable information in real-time is imperative. Optimise your business processes while fostering inter-company cooperation by reducing duplication and sharing the relevant information in real-time.
Complete online self-service web portal for your customers where they can login, reprint historical transactions, order new products and make payments at any time. This solution adds value to your services from a customer’s perspective, allowing for more flexibility in their purchasing processes.
Due to the integrated nature of the solution, products can be linked and synchronized directly from within the core system, making it quick and easy to add new products or edit existing ones. The ability to customise the web portal based on your own company branding, having the ability to re-order past orders, and view past statements and invoices gives you the tools you need to have a fully featured web shop for your business.
Our integrated weighbridge solution includes an easy to use interface which is completely connected to the back office, with the benefit of having direct control across the weigh-in and weigh-out procedure. This solution allows you to delegate without losing control and helps prevent some of the frequent and costly mistakes that can happen in a busy weighbridge environment. The weighbridge can be customised to manual or automatic and from there, the weighbridge fully integrates with the core software system and your accounts. With this solution, you’ll be able to convert weigh documents to invoices, automatically enforce credit control, check and authorise weight documents for invoicing and much more. Additionally, you can also use our weighbridge solution for sales, purchases, weigh only, as well as for updating the warehouse.
A unique feature for Agri Business is the ability to relay date/time stamped events back with the video footage of what occurred throughout the day including: delivery and receipt documents, vehicles in and out, weighbridge events, and more.