Benefits of a Distribution Solution

21.05.2024
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In today’s fast-paced business landscape, efficient and effective distribution has become paramount for companies striving to stay competitive. In this blog, we delve into the significance of a distribution solution, highlighting why they are crucial for businesses of all sizes. Additionally, we explore the myriad benefits these solutions bring, enabling organisations to optimise their operations and achieve sustained success.

 

What is a distribution solution?

A distribution solution, which can also be known as distribution management software, is a specialised type of software designed specifically to streamline and optimise the operations of distribution companies. It provides comprehensive tools and functionalities to manage and monitor the entire distribution sales network, including activity monitoring of the field sales team, order collection, delivery management, inventory management, and payment collection. By automating and improving distribution processes, this software helps businesses efficiently manage the flow of goods from suppliers to customers. It integrates various functions such as stock  tracking, order processing, warehouse management, and reporting into a single platform, providing better visibility and control over distribution operations. Ultimately, distribution solutions enable businesses to enhance efficiency, accuracy, and profitability in their distribution processes.

 

Why is a distribution solution important for my business?

On an everyday level, your business sources items from distributors, stores it until it’s sold, and then moves it to clients when ready. In its essence, however, a distributor is the cash of the executives business. You’re taking money and transforming it into stock.

Distribution solutions have long assisted distributors in making their businesses run smoothly. Here are some reasons which validates why distribution solutions such as business management software is important for your business:

1. Improved Inventory Management

A distribution solution can spare you valuable time and cash by disposing of the overwhelming assignment of manually processed inventory management. Automated stock management capacities can improve your administration forms by permitting end clients to follow and oversee information over numerous distribution centers – giving you constant perceivability to current stock in travel and expenses.

2. Run an efficient warehouse

The more warehouse movement, the more profitable your distribution business becomes. With your distribution solution you have warehouse management modules that integrate seamlessly with the rest of your business, allowing you to streamline your operations. These modules manage work processes such as receiving and stock administration, as well as the use of devices like, touchscreen kiosks, barcode scanners and mobile phones. 

3. Eliminate Data Redundancy and Errors

With a distribution solution duplication and errors are eliminated by automating data entry and synchronising information across all modules. This integration ensures that all data is consistent and up-to-date, significantly reducing the chances of human error and redundant entries. By streamlining these processes, businesses can maintain accurate records, improve operational efficiency, and focus more on strategic tasks rather than rectifying mistakes.

4. Reduce Order Times

Automated sales order processing, which is available within your distribution solution, eliminates delays in order fulfillment and shipping. The solution usually enables you to set up rules to handle credit, returns, drop shipments and so forth across multiple warehouses.

5. Streamlining Operations

Distribution solutions play a pivotal role in streamlining and optimising various aspects of the supply chain. By automating processes, eliminating manual errors, and enhancing visibility, these solutions ensure a seamless flow of goods from manufacturers to end customers. This streamlined approach minimises bottlenecks, reduces lead times, and boosts overall operational efficiency.

6. Meeting Customer Expectations

In today’s customer-centric era, timely and accurate product delivery is vital. Distribution solutions provide businesses with real-time insights, enabling them to monitor inventory levels, track shipments, and respond swiftly to changing customer demands. By meeting and exceeding customer expectations, companies can enhance customer satisfaction, build brand loyalty, and gain a competitive edge.

7. Cost Optimisation

Distribution solutions help optimise costs by minimising waste, improving inventory management, and optimising transportation routes. By identifying the most efficient distribution channels and reducing excess inventory, businesses can reduce operational expenses and enhance their bottom line. Furthermore, these solutions facilitate better demand forecasting, ensuring optimal stock levels and reducing the risk of overstocking or stockouts.

 

Distribution requirements companies are looking for

Sales Order Management

Sales order management turns information into orders. Distribution software automates order processing by taking data input from a customer and creating a formal order for products. These solutions provide omnichannel order entry tools as well, like Point-of-sale or POS software. POS software facilitates payment processing in brick-and-mortar locations, which helps offset some of the stiff online competition.

You can also choose a distribution solution that provides self-service portals for both vendors and customers to keep all parties in the loop when it comes to orders.

 

 Procurement Management

In order to stay competitive, distributors must adopt effective strategies for procuring essential goods for their business operations. Modern sales and distribution software offers a user-friendly interface that focuses on acquisition capabilities, including purchase order and supply management. Procurement involves outsourcing the acquisition of products that the organization does not handle directly. Procurement software provides users with assistance in managing request demands efficiently. These solutions enable users to integrate purchase orders with accounts payable for streamlined payment processing. 

Additionally, users have the ability to set up alerts for any discrepancies identified during the final tally. Key features of the software include:

 

Warehouse Management

A distribution solution has the tools needed for the heavy lifting of order fulfillment. First, warehouse management software takes care of your inbound and outbound processing. Warehouse management automates the pick, pack and ship process along with putaway. These activities support a streamlined warehouse, enabling your employees to perform their daily tasks in the most efficient way possible. These will have visual interface components to help see where things are happening and how distribution has to occur across the entire chain of business locations.

 

Inventory Management

Within your distribution solution, Inventory management tools allow users to assign serial numbers based on which lot the product came from. From the serial number, you can quickly find out important product data, like geographical origin and time of production. Data points like these are extremely valuable in the case of a product recall. With serial numbers, you’re able to recall only the affected product instead of recalling all products on the shelves.

 

Financial Management

Distribution software may also help decision makers evaluate cost centers. Costs will be attached to everything that happens in the course of distribution and surrounding business processes. Users can look at costs from a variety of precise vantage points to identify which investments are really bringing value and which may be changed or updated.

 

 Supply Chain Management

Distribution software streamlines supply chain management by integrating and automating key processes. It enhances visibility and control over inventory, orders, and logistics, optimising overall efficiency. Additionally, it facilitates better collaboration and communication with suppliers, resulting in improved coordination and reduced lead times.

One of the main reasons why supply chain collaboration fails is because of ineffective communication. However, our distribution solutions include web-based portals that both external and internal parties can use to communicate. These portals also allow vendors to onboard themselves into the system, eliminating the constant back and forth typically required to process partners.

 

Web Portal

Web portal solutions allow you to set up the shopping experience that will satisfy your website’s visitors and encourage them to become customers. Use real-time data to give your shoppers accurate prices, order status and product catalogs. Many distribution systems don’t typically include eCommerce tools, but they are easily integrated if not built-in.

 

Why choose Herbst Software’s distribution Solution?

Herbst Software is known to offer a powerful, fully integrated distribution solution, built to deal with a wide range and high volume of stock operations. This solution gives you the ability to manage your product life cycle and optimise inventory operations across the organisation, then linking this information in real-time directly with your other business processes.

The purpose of this solution is to completely automate your stock control procedures with 100% accuracy.  With the sales and purchase ledgers being fully integrated, stock levels are easily maintained and tracked as this data connects directly with the stock levels. Additionally, this solution gives you real time insight into the current stock levels and allows for actionable information you can use to keep your business running efficiently at all times. Our touch screen kiosk software is also available to use in warehouses to facilitate real-time management of stock.

For more information on Herbst’s distribution solution, click HERE or call:

(01) 450 9329

 

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