5 Benefits Of Removing Paper From Your Business

31.08.2021

Technology has made going paperless as easy as possible in the digital world we live in today, although many businesses are still heavily reliant on paper. One of the main obstacles is the intimidation that comes with the idea of going completely paperless and switching to paperless processes, however, the benefits far outweigh these obstacles. An integrated software solution can facilitate adopting a paperless approach for your business.

Here are 5 reasons why you should consider adopting a paperless approach for your business

1. A paperless business is more organised business

Manually organising & keeping track of documents is time consuming and creates a disorganised environment, especially if you’re looking for a specific document or nugget of information. This directly affects how much an individual can get done throughout the day, often wasting valuable time searching for documents or looking over records. How can you take this time and redirect it towards what matters most? Going paperless can facilitate a more efficient workplace and one that is better organised. An integrated software solution can centralise all of your documents & information, ready to be accessed anytime and anywhere.

2. Better collaboration & communication 

Digitising all of your paper based processes means that your whole organisation has the necessary access to the information they need at all times. Individual sheets of paper, complex filing systems or a sticky note that was placed on a customer file but is now missing, can spell trouble for your business. You can encourage information sharing by going paperless and centralising key information & data in your business where it can be easily accessed. This is going to increase productivity & overall customer satisfaction.

3. Increased productivity & efficiency

Efficiency and good time management is at the heart of all successful businesses. Going paperless means less time spent on clerical & administrative work and more time on critical, value-added tasks. Automated systems allow you to fill out information quickly & reliably , while digitally captured data can cut down on the unnecessary administrative work.

4. Reduced costs 

Your business can save a lot more than just the physical costs when adopting a paperless approach. Money spent on printers, postage & storage just to name a few, can be significantly reduced.

More importantly, an increasingly efficient office can help you repurpose your spending. More time spent on the critical elements of your business, means a higher return on your investment, as there is less time being spent on time consuming clerical tasks. In short, effort is being focused on where it matters the most.

5. Easy access / peace of mind

A paperless system allows you to access the information you need, anywhere at any time. An integrated software solution & cloud based storage means you maintain access to your information, whether you are on the go or working from home.

The paperless approach also means less clutter in a fast paced environment, something we all appreciate. Decreased clutter and easy access to data means a more efficient workplace. Although you can’t eliminate every shred of paper, this approach goes a long way in eliminating errors & the fear of misplacing important documents.

How can we facilitate a paperless approach here at Herbst software?

Our fully integrated & modular ERP software can allow you to create a lean, efficient & paperless organisation. Our touchscreen technology & various mobile applications can allow you to leave the paperwork behind and automate your processes. Take a look at some of our videos below!

Herbst touchscreen kiosk – Reduce paperwork & administration, live information, checkpoint for goods.

Herbst sales app – Real time information, create documents, view customer details.